Far East Provider Leave Protocol

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IF YOU WILL BE ON VACATION / PLANNED LEAVE FOR THREE OR MORE BUSINESS DAYS
  1. Fill out an "eA323" form (available at http://isite3/UnclassifiedDocuments/MEDSRV/A323%20Provider%20Leave%20Form.doc)
    and email it to clinicstaffing@hsd.cccounty.us- see top of form for instructions. (Must also send to residency office if precepting is involved)

    On the section regarding in basket coverage, please choose option 1 and write "Medical Staff Office to arrange coverage." Or, if you want to cover your own in basket (needs to be checked every 3 business days), you can select option 2.
  2. Medical Staff office will notify covering provider(s) who will be responsible for one week at a time.
  3. CHIP will also cover in basket using "DFM Far East Covering Pool".
IF YOU WILL BE ON VACATION / PLANNED LEAVE FOR TWO BUSINESS DAYS OR LESS

  • OPTION 1: COVER YOUR OWN IN BASKET
  1. Fill out an "eA323" form and email it to clinicstaffing@hsd.cccounty.us- see top of form for instructions. (Must also send to residency office if precepting is involved)
  2. Notify your care team (Health Home and Care Coordinators) that you will be out so that urgent or same day calls or refill requests can be forwarded to officer of the day.
  3. You will be responsible for covering your own inbasket, must be checked at least every three business days.
  4. Note that per ambulatory policy 4200 "all critical and abnormal lab values, as listed in appendix 1, and urgent abnormal DI, as listed in appendix 2, are routed to the ccLink inbox of the ordering provider and the Resource Nurse at each Health Center." This means that the labs and studies listed in the appendix mentioned above will be routed directly to Resource Nurse. There is also information about notification- I suggest everyone read through this policy.

OPTION 2: RESOURCE RN COVERAG
  1. Fill out an "eA323" form and email it to clinicstaffing@hsd.cccounty.us- see top of form for instructions. (Must also send to residency office if precepting is involved)
  2. Notify your care team (Health Home and Care Coordinators) that you will be out so that urgent or same day calls or refill requests can be forwarded to officer of the day.
  3. Send an inbasket (with send date on each day of absence) to "P AHC- " or "P BHC Resource Nurse Pool" notifying them of your absence and asking them to cover you per our agreed protocol (see nursing protocol here).
UNPLANNED (SICK) LEAVE
  1. Email sameday@hsd.cccounty.us before 7 AM with clnic sites and times that will be missed. You may also call the same day absence line at 925-370-5128 before 7 AM but email is preferred.
  2. Keep calling in until you are ready to come back.

If unplanned absence stretches beyond two days:
    1. Another provider will be tapped to cover your in basket (on a weekly rotating basis) until you are well enough to come back.
    2. Resource RN will be notified by Med Staff Office and Resource RN coverage will be arranged (as in Option 2, above, Again, see nursing protocol.)
    3. IF YOU PLAN TO CHECK YOUR OWN IN BASKET please contact the resource RN of the day so that they don't double cover.

This page has been edited 9 times. The last modification was made by - jcc240 jcc240 on Jul 20, 2015 9:40 am